The Capital Improvement Program (CIP) is designed as a multi-year capital plan for Borough infrastructure to provide a transparent process for project evaluation, prioritization, funding, and construction. To break it down further, watch the video below! Looking for the Nomination Form? Download it HERE:
VIDEO: "What is a CIP?"
INFOGRAPHIC: How It Works
CIP: HOW IT WORKS
Projects are nominated by the community at large. Projects must fall under the authority of the Fairbanks North Star Borough and must be nominated by a Borough resident. Nominations will be accepted from August 12
through October 11.
Download the form HEREEvaluations & Resolution
Once the nomination process has been closed, all projects will be sorted for duplication and feasibility by the administration. A proposed list of project scopes will then be presented to the Assembly for public hearing, review, and adoption. (All nomination packets received will be provided to the Assembly)
Once the Assembly has approved the projects, they will be scored and ranked by a technical scoring team. Nomination packets will be used to help the technical team score the projects. Scoring will analyze the current conditions of a facility and future use, and will help the administration prioritize projects.
Project Placement & Plan Adoption
While the scoring process will be used to prioritize projects, it will be up to the administration to appropriately place them into the CIP to ensure funding is available and to weigh the overall needs of the community. The completed CIP will be presented to the Assembly for public hearing, review, and adoption.
Every two years, the CIP will be re-opened for project nominations using the nomination process. During the update, projects can be re-prioritized, added, or removed.
When projects are completed, they are removed from the CIP.
FREQUENTLY ASKED QUESTIONS
What defines a capital improvement project? What is a "facility"? What types of projects are considered for the process?Projects can include upgrades and major maintenance to existing buildings, or creating new building or facilities. Parks, schools, recreational facilities, general government, libraries, trails, animal control, and transit: all are types of capital improvement projects.
How are projects funded?
Projects can be funded through several means. The Facilities Maintenance Reserve Fund is expected to be the primary source for local funding. Bonding and grants may also be proposed as a mechanism for funding projects.
When is the deadline to submit a project nomination?
Project Nominations will be accepted until the close of business October 11, 2019.
Where do I bring my completed forms?
Completed forms can be submitted in person at the Borough Administrative Center located at 907 Terminal St. in Fairbanks, or mailed to:
Fairbanks North Star Borough
ATTN: Capital Improvement Program
PO Box 71267
Fairbanks, AK 99707
While in-person or mailed forms are preferred, you can also submit via email at CIP@fnsb.us (Please be aware that email is sized-limited if you have large attachments).
Will the nomination form be made "fillable"?The form can be filled out in a PDF editor by using the "Add text" feature. The forms can also be printed and filled out manually. If you require more space to answer a question, please attach additional pages and documents to the form as needed. (Please ensure the attachments are marked in order to clearly identify which answers go to which questions.)
Where can I go if I need help with a Nomination?Community Workshops are scheduled for August 19, 2019, at the Noel Wien Library Berry Room from 6:00pm-8:00pm, and September 24, 2019, at the North Pole Library from 6:00pm-8:00pm. (CLICK HERE TO SEE THE FLYER) Individuals can also call the Mayor's Office at (907) 459-1300 for more information.
Do I have to fill out the entire form? What if I don't know the answer?While a complete form is always encouraged, if you don't have an answer for a question, you can leave it blank. (Staff will fill in the missing information if the project advances to the scoring phase.) The most important part is the first page, which addresses the project scope and description. Please leave a good email address and phone number on the the form so if/when needed, we can contact you with questions about your form.
Will project nominations be posted somewhere as they are turned in?At this time, there is not a place to post nominations as they come in.
How are projects scored? Will the score sheet be made public?Projects will be scored using the nomination forms. The questions used to score projects are the same questions asked in the nomination form. Generally speaking, the nomination form questions are ordered from highest-weighed to lowest-weighed.
Does project cost/estimate weigh into the scoring?No, the cost of the project is not weighed.
Does the amount of times a project is nominated help it get moved to the top of the list?No, the amount of times a project is nominated does not help it in the scoring process. Only one nomination for the same project is needed. (Additional support should be demonstrated in question #24 of the nomination form.)
Who will be on the scoring committee?Engineering, public works, and department-related staff will all be on the scoring committee. We also have room for one member of the public with vertical building analysis or work-related skills.
What is the estimated timeline of the different stages in the cycle?The nomination period closes on October 11th. Nominations will be evaluated and recommendations will go to the Assembly in the form of a resolution around January 2020. Once projects have been approved by the Assembly, they will be scored by a technical scoring committee. The administration will use the technical scores to help prioritize the proejcts and place them into the plan. The completed 10-year plan will be presented to the Assembly around April 2020.
Will you consider partnerships with other institutions like the University or hospital?We are always looking for innovative ideas!
Will you consider green field development for new facilities, or do we need to find existing properties to house facilities?
If a new facility is put into the plan, the siting of the facility will be part of the design process. Ideas for locations of new facilities are always welcome.
Are the utility, operations, and maintenance expenses for existing facilities available to the public (in order to answer questions #17, #18, and #22)?
Generally speaking, yes. When completing the form, please keep in mind that the actual costs are not required. Staff can help fill these in during the evaluation phase.
Can't find what you are looking for? Please email us! CIP@fnsb.us